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7 Jun 2017

Full-time British High Commission: Clerical Assistant Vacancy

British High Commission – Posted by Nigeria Job bucket Staff Abuja, FCT, Nigeria

Job Description

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow

The Job : Clerical Assistant
Job Status: Full Time Job,Graduate/Exp

Remuneration: Attractive,

Location: Nigeria

Job Profile

Job ID: (08/17 ABJ)
Location: Abuja
Grade: A2 (L)
Start Date: 1 August, 2017
Type of Position: Permanent
Job Category: Other British Government Departments (Partners across Government, including UK Visas)
Job Subcategory: MOD (Ministry of Defence)

Main Purpose of Job

PA to the Defence Adviser and Defence Section Administration Support.
Roles and Responsibilities

Act as Defence Section Clerical Assistant, responsible for the direct administration support to the Defence Section.
Arranging travel for Defence Section, including preparation and monitoring of allowances.
General administration including filing, reproduction and despatch of documents, library and stationery supplies.
Diary management, room bookings and transport bookings.
Assisting with events and official visits.
Day to day running of section accounts which include raising payment vouchers, paying invoices, organising entertainment expense authorisation, cash collection and refunds.
Ensuring all payments are authorised correctly and allocated to relevant sub accounts.
Complete monthly and quarterly budget returns. Clear audit trail for audit purposes.
Maintain a monthly account spreadsheet and ensure copies are sent to HOCS FIN & IPP.
Ensuring the Section is kept abreast of budgetary constraints against expenditure.
Carry out comparative cross- referencing of monthly report issued by Accounts Section against the Defence expenditure, investigating where discrepancies occur.
Maintenance of vehicle log book and production of fuel and mileage statistics.
Maintenance of leave register. Advise Locally Engaged staff leave to FCO Personnel Department.
Responsible for updating the INSA folder on shared drive.
Managing Defence Section Drivers
Secondary/Occasional Duties

Assist with the facilitation of visa applications as directed by ADA.
Provide assistance to the ADA in the processing of visiting RAF and VIP flights, arranging diplomatic clearances and related administrative tasks as required.
Assistance to the Section arranging diplomatic clearance and administration of incoming HM ships.

Job Qualifications

Detail orientated, able to multi-task and work under pressure.
Team player, mature, self-motivated, able to work independently.
Strong administrative experience; IT Literate is a must.
Accounts experience desirable.
The incumbent should be prepared to help wherever required on a variety of different topics even if this falls outside the strict job specification.
Reliability, initiative and a high degree of responsibility and security are essential.
As a representative of a small OGD in the Chancery, an ability to get on with others is necessary, good communication and inter-personal skills are essential.
Desirable Qualifications and Experience

Cash accounts experience.
Required Competencies:

Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
Starting Monthly Salary
N 457, 295

Other Benefits and Conditions of Employment

Responsibility allowance of N33,401.25
Working hours: Monday – Thursday 8:00 – 1700, Friday 8:00 – 14:00 (38 hours per week)

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How to Apply

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Job Categories: Government Jobs In Nigeria. Job Types: Full-time. Job Tags: British High Commission jobs and Clerical Assistant jobs. Salaries: N200000-300000.

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